December 2009

The spring G. A. schedule is pretty much complete. I have indicated in a previous e-mail that some would be more likely to sign up for a weekend shift than others, but we would like for everyone to sign up for some weekends. Please look at the schedule and sign up on the document that I sent to each of you for a time slot. There are probably 4 time slots on the weekends unless someone wants to sign up for a full 1:00-5:00 Saturday shift once in a while. If you have questions, please contact me.

Hi, everyone. The Donovan Reading Room will be closed on Tuesday, December 29th, for plaster repair and relamping. The repair staff will be bringing a lift into the library that morning and expect to complete their work in one day.

You may have noticed it by the scanner in Cudahy… We have a new ScanPro microform reader (fiche and film). It is nifty. There are many viewing, cropping, cleaning up, printing, and saving options to enjoy. We can do some training in January. Access services staff are being trained to assist patrons.

In an effort to continuously improve services, Information Technology services will realign some support services and staff at the Information Commons. Effective, January 1st, 2010, the Help Desk and ResNet will combine to provide a new, streamlined Help Desk service. Along with the ResNet function, Alison Stillwell will assume these consolidated management responsibilities for the Help Desk and will maintain an office in the Granada Center. ResNet services will continue to be provided at the Information Commons and Alison will lead the effort to extend traditional Help Desk services to the Information Commons.

The Student Services and Digital Media Lab support areas will combine to form a new streamlined Digital Media Services and Adam Smeets will lead that effort as the Digital Media Production Manager. Adam will move into the office on the first floor of the Information Commons. Nick Liberatore will be promoted to the position of Digital Media Producer and along with Jared Thomas and Greg Small, Student Tech Specialists, will work with Adam to provide support for the production and use of computing resources. Nick will move into the office space in the Digital Media Lab.

Please refer any additional questions to me. With the start of the spring term, we look forward to these changes as we continue to grow technology services in the Information Commons for all students, faculty, and staff.

The Connections Cafe will be closed starting 12/16. The Cafe will reopen when the semester begins in January.

Please be advised that with the University holidays scheduled for next week, the Kronos sign off will be earlier than usual. You should be receiving a few reminders from Payroll later in the week regarding this.

STAFF – Please remember to approve your timecards. Payroll will not issue your check/direct deposit unless you approve your Kronos timecard. This is the safest way to guarantee your payment. Kronos is accessible from any computer on campus.

MANAGERS – If you will not be here at the end of the pay period, please let me or someone else in your department with Kronos approver authority know so that we can take care of the timecards.

University Christmas Luncheon, Dec. 18

Save the Date!

The University’s annual Christmas luncheon for faculty, staff, and retirees, hosted by Michael J. Garanzini, S.J., will be held on Friday, December 18. This annual luncheon is a great opportunity to come together as a community to celebrate the holiday season.

This year’s event, held in the Halas Sports Center (second floor), begins at 11:30 a.m., with lunch taking place at noon. Games, prizes, and the Holiday Train Car Decorating contest are also part of the festivities.

Free parking will be available in the Main Parking Structure, located at the south end of campus. For those traveling from the Water Tower Campus (WTC), shuttle service will also be provided. The shuttle will depart the WTC at 11 a.m. Following the luncheon, the shuttle will make a return trip to the WTC, leaving at 2:15 p.m.

Please join us for the annual university Christmas Luncheon will be held on Friday, December 18th, in the Halas Sports Center, 2nd floor. Gathering begins at 11:30 am with lunch at noon. There are games and a raffle for some wonderful prizes!

The University Libraries will host our holiday party on Tuesday, December 22nd, from 11:30-1:30 on the 4th floor of the Information Commons. There will be plenty of food and great company and maybe some extras.

A good time is assured at both events. Please try to come if you can make it.

FYI. IC student staff clean the white boards regularly. However, if a student complains about a messy white board, you can give them a white board cleaning wipe. not the whole container, just a wipe or two. These are located in the cabinet immediately to the right of the laptop batteries.

Our buildings are once again packed to the brim. Please keep our environment as pleasant as possible for our students by helping to keep things neat and clean. If you see trash, please pick it up and throw it away. A sticky keyboard?  Ask IT for some cleaning wipes and help clean up. I’m not asking you to do rounds (IT already does…) but please keep your eyes open and be extra helpful this week. Thanks!

Also, though we are not a “silent” floor, it is okay to ask really loud groups to lower their noise level if you feel they are disruptive to others on the floor.  Here is our noise policy for the 2nd floor:

The first and second floors of the Klarchek Information Commons have been designated as the areas for group study, discussion and small group collaboration.  Groups engaging in loud talking, and other disruptive behavior is not appropriate. The Group Study Rooms are ideal for class projects, tutoring, and joint use of materials. Outside of the Group Study Room, patrons should be mindful that they are in a library and that students and faculty are engaged in academic work nearby. Conversations and noise should be limited so as not to disturb others.

Here is a link to our noise policies for all IC and Cudahy floors: