September 2011

Current students, faculty, and staff can check out flash drives in the digital media lab. This may be a useful option for patrons who need to use the photocopy scanners, but do not have a flash drive with them.

Please be prepared to take photos with students participating in EVOKE’s Ramble tomorrow. In addition, please give out one of our business cards that highlights reference services. I will bring some cards to the desk in the morning.

From Leslie:

Just a reminder that tomorrow we will be a “treasure” as part of Evoke’s Ramble. Between 10am-4pm, students are suppose to come by the IC to learn more about our area. For this activity, students should be sent upstairs to the second floor to “meet” a reference librarian and have their pix taken with one of the staff working at the desk. Please feel free to use this opportunity to have handouts available describing services or programs. I don’t imagine there will be many participants.

Ross/Mary–Please ask the students to direct participants upstairs to the second floor.


Beginning, September 26,  we are experimenting with a Reference Rounds program, with the goal of providing better reference support to patrons in Cudahy Library who don’t make it over to the Reference Desk in the IC.  At designated times of day, the Reference Librarians will do  rounds shift of approximately fifteen to twenty minutes, during which time they will visit the Cudahy Circulation desk, and other locations in Cudahy.

During each round, the Reference Librarian will carry a tablet computer and log into Groupwise IM under the username “Reference Rounds.” Desk staff in the IC or Cudahy should contact the Rounds librarian if assistance is needed.

We will begin with the following schedule:

Monday – Thursday:  2:00 p.m., 3:00 p.m., 4:00 p.m. and 5:00 p.m.

Friday:  11:00 a.m., 1:00 p.m., and 3:00 p.m.




Stats advisers are in 229 Monday, Wednesday, and Friday from 1 pm to 5 pm; Tuesdays and Thursdays from 10:30 am to 4:30 pm, and Saturdays from 10:30 am to 4:30 pm. This information can be found under Statistical Advisors in our Links list to the right.


Lost and found flash drives are handled by ITS, and they have a specific procedure for handling lost flash drives. If someone turns a flash drive in to the lost and found, we should hand it over to ITS.

When students ask us about their missing flash drives, we should refer them to ITS. If students have questions for you about the flash drive lost and found procedures, you can tell them: “If ITS has your flash drive and your name is in a file saved on the drive, they will send you an e-mail. If several days have passed since you lost it, it may be that your name is not on the drive, and you should ask the ITS student to help you look through the unidentified flash drives.”

Please let me know if you have any questions. –Niamh

From Eben:

The data source we currently use to provide computer usage/availability information about the library & IC computer labs ( is no longer functioning properly. (It says most of the computers are “offline”.)

ITS is in the process of implementing an update to this system. Until that time, we’ve been advised to remove this information from the website.

So, after today, this feature will no longer be available on the main website nor the mobile site. As soon as ITS makes their updated system publicly available, we’ll restore the service. (ITS was not able to give me a specific date for this — I got the impression that it might take several weeks, if not longer.)

Just thought you all should know in case you have patrons asking about this.

I updated the answer templates with the new IC hours. With the new information, I couldn’t fit the Lewis Hours and the IC/Cudahy hours into the same message, so I created a seperate template with Lewis hours. If you can think of an elegant way to fit it all back into one message, feel free to let me know.
If there are other templates you’d like to see created, you can let me know that, too.
Hi there,
Beth, Ursula, and I will all be attending a conference next week on Monday, Tuesday, and Wednesday (Sept. 19-21). That means that ILL will be unstaffed. I’ll be checking email regularly and will have access to ILLiad, so please send me a note should questions or problems arise. You may just want to let patrons know to expect a slower response time.
Our students will be here to process incoming books, so we shouldn’t have big delays in receiving materials. We will not be processing returned books, so patrons shouldn’t worry if books that they have returned are still charged to their accounts. They obviously won’t be penalized.
Let me know if you have any questions. Thanks for your patience with me next week!

If a student comes by looking for a passport left in the Digital Media Lab last evening, it has been given to public safety and can be retrieved from them at their office.

The Sustainability Committee invites you to a screening and discussion of this year’s One Book, One University selection, No Impact Man.

No Impact Man is an engaging look at one man’s decision to put his money where his mouth is and go off the grid for one year–while still living in New York City–to see if it’s possible to make no net impact on the environment. In other words, no trash, no toxins in the water, no elevators, no subway, no products in packaging, no air-conditioning, no television. Can he do it? Could YOU do it?

We will be showing the documentary film about the No Impact Project on Monday, October 10 at 12:00. The movie runs about 90 minutes long. Bring your lunch, and we’ll provide dessert.

On Tuesday, October 18 at 12:00 there will be a discussion of the book and film. You don’t need to read the book to join the discussion, but it’s a quick, fun, and recommended read. Copies are available at Cudahy or through ILL. Lunch will be served.

Two appointments will follow this email. So that we know how much food we’ll need, please RSVP by accepting or declining the appointments.

Hope we’ll see you there!

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